Location: Ma Cameron’s
Attendees:
- ED – Edward Downer (President)
- GB – Greg Blower (Treasurer)
- SM – Stephen Morris (VP Seminar)
- JW – Jan van der Wal (Secretary)
- RA – Richard Arnold (Past President, Quiz Master)
- JM – Jamie Millar (Sponsorship)
- JT – Jeremy Titjen (Media Officer)
- RK – Ross Kingsley (Students Representative)
- KC – Kostas Christou (Technical Sub-committee)
- MS – Stephanie Morris (Technical Sub-committee)
- NC – Neil Cardy (Technical Sub-committee)
- CL – Craig Lindsay (Technical Sub-committee)
Apologies:
- JB – John Banks (VP Technology)
- NB – Nicolas Backert (Technical Sub-committee)
- CC – Chee Kong Chen (Technical Sub-committee)
Minutes:
- Welcome
- ED welcomed all present and after a round of personal introductions discussed Roles & Responsibility of full committee
- Roles & Responsibility
- JM – sponsorship.
- Derrick Littlejohn will retain a supporting role as Charity Officer
- JM will draft a plan of action with his ideas and discuss with ED
- JM – will organise a ‘Previous Intelligence Meeting’, with topics to be discussed: how to receive the funds and used phrasing in agreement with our charity status, previous distribution lists and others.
- Of the AFES Funds about £12k per year is used to sponsor students and events
- JT – as media officer he will drive the development of the Website, Facebook, and LinkedIn and he will be supported by KC and MS.
- JW – as Secretary responsible for the meeting minutes, invitations, registrations and essentially is the distributor.
- Investigate how emails to be sent from secretary@afes.org.uk
- Take registrations for the Quiz Night
- Take registrations for seminar
- RK – as Student representative, mainly responsible to gather interest amongst the student society. Typically, print out the poster and highlight the upcoming events.
- Technical Sub-committee members: their role is to support the traditional AFES events: Quiz Night, Summer Social, Seminar, and Devex participation
- SM – VP Seminar. Try to get topic before end of the year.
- Action Point: all please contact SM directly with ideas for seminar
- GB – As Treasurer Greg is responsible for the finances.
- He will have a handover with past treasurer Peter Yule in coming weeks.
- Received from ED the at-the-door earnings
- Will investigate options for handheld payment options for upcoming Quiz Night
- JB (not present) – as VP Technical, John is responsible for filling the technical program with speakers, arranging the venues
- (Not discussed: NB – Nicolas Backert, part of the Technical Sub-committee and handles requests for sponsoring, and funding)
- JM – sponsorship.
- The status of the website was discussed in more detail:
- JT did a review and prepared list of issues to address
- All recognise the website is out-of-date
- Website needs to be updated with new biographies and photographs (landscape 3:1).
- All support idea to post presentations as pdf on website
- Will put Chapter News on the website
- Tegwyn Perkins (TP) offered his support in updating the website, and indicated the committee is to provide the input, preferably in readily insert-able text. TP and JT have already started communications
- KC: LinkedIn is currently a closed group – perhaps this can be opened. This is currently being investigated
- Quiz Night
- Being organised by RA
- All profits to go to the ARCHIE Foundation
- Date Thursday 30 November 2017
- Cost £30 per team including buffet & free drinks (Bronze).
- Discussed Silver and Gold tables, with benefits, like better access to the bar and snacks
- Looking for Raffle Prizes – please bring something, and all try to get our companies involved
- Program will include Business Card Raffle
- Cash prizes for first, second, and third place
- Additional support to Richard on the day is very welcome (selling raffle tickets, potentially additional attention of the silver and golden tables)
- Registration process to open soon, JW to collate registrations (JW will investigate a file on the ‘cloud’)
- Next Committee meeting: Tuesday 5 December
